Booth setup should be completed before 1:00 PM on Thursday, when Exhibit Halls officially open. Exhibitors are encouraged to arrive during Participant Check-in (9:00 AM – 12:00 PM) at UUMC to allow ample time for setup.

Exhibit Halls will be open at both University United Methodist Church (UUMC) and Austin Seminary during the following times:

• Thursday
  • 1:00 PM – 4:00 PM
  • 8:30 PM – 9:45 PM

• Friday
  • 12:00 PM – 4:00 PM

To complete your exhibitor passport and earn a free drink at the Yard Party, be sure to visit both exhibit spaces during these hours.

Past Progressive Youth Ministry (PYM) conferences have typically welcomed 200 to 400 in-person participants each year. During the pandemic, the virtual community expanded to over 3,000 members, reflecting the growing interest and reach of the event.

For questions about cancellation, refunds, or ticket transfers, please contact the conference team directly at coordinator@progressiveym.org.

The Exhibit Hall Passport is your interactive guide to exploring both exhibit spaces at University United Methodist Church (UUMC) and Austin Seminary. Participants must visit both locations during open exhibit hours to complete their passport. Once completed, you’ll earn a free drink token redeemable at the PYM Yard Party on Friday night!

Booth sizes vary based on your exhibitor tier:

• Basic: 4 ft table

• Standard: 5–6 ft table + chair

• Premium: 8 ft table + chair

• Platinum: 10 ft x 8 ft walkable booth space + chair

If you have specific setup needs or accessibility requirements, please contact the conference team to ensure your space is properly arranged.

Basic Table

Ideal for Unstaffed Displays

• 4 ft. table

• Exhibitor badge (access to Exhibit Hall only)

• Listing on website & event guide

• No conference tickets included

Standard Table

Great for One-on-One Conversations

• 5–6 ft. table + chair (size based on availability)

• 1 full conference registration

• Logo listing on website & event guide

• Limited access to electric plug-in and wireless internet

• Inclusion in Exhibit Hall Passport

• Pre-conference email blast promoting exhibitors

Premium Table

More Space + Extended Reach

• 8 ft. table + chair

• 2 full conference registrations

• Logo listing on website & event guide

• Guaranteed electric plug-in and wireless internet

• Inclusion in Exhibit Hall Passport

• Pre- and post-conference email blasts

• Social media post feature

• Pre-Gathering session slide promotion

• 10% discount on add-ons

Platinum Booth

Standout Space for a Standout Message

• 10' x 8' walkable booth + chair

• 2 full conference registrations

• Logo listing on website & event guide

• Guaranteed electric plug-in

• Wireless internet (availability not confirmed)

• Inclusion in Exhibit Hall Passport (availability not confirmed)

• Pre- and post-conference email blasts (availability not confirmed)

• Social media post feature (availability not confirmed)

• Pre-Gathering session slide promotion (availability not confirmed)

• 15% discount on add-ons

• Email list of opted-in attendees

For specific questions about booth setup, internet access, or promotional features, please contact the conference team at coordinator@progressiveym.org.

Booth and table locations are assigned by the conference team based on venue layout, exhibitor tier, and logistical needs. While specific placement requests may be considered, location selection is not guaranteed. Exhibitors with Premium and Platinum tiers may receive priority placement based on visibility and space requirements.

For special requests or accessibility needs, please contact coordinator@progressiveym.org.

The number of conference registrations included with your exhibit fee depends on your exhibitor tier:

• Basic Table: 0 registrations
  • Includes an exhibitor badge with access to the Exhibit Hall only

• Standard Table: 1 full conference registration
  • Includes access to all conference events

• Premium Table: 2 full conference registrations
  • Includes access to all conference events

• Platinum Booth: 2 full conference registrations
  • Includes access to all conference events

If you need additional registrations, you may purchase them separately through the conference registration portal.

If you plan to ship materials ahead of the conference, please contact the conference team at coordinator@progressiveym.org to confirm:

• Approved shipping addresses for University United Methodist Church (UUMC) and Austin Seminary

• Delivery windows and handling procedures

• Labeling instructions to ensure your materials arrive at the correct exhibit location

Advance coordination is highly recommended to ensure your booth is ready by Thursday’s opening.

Parking availability and fees may vary by location:

• University United Methodist Church (UUMC) and Austin Seminary are located near the University of Texas campus, where parking can be limited and may require payment.

• Some street parking and nearby garages may be available, but fees are likely depending on the time and location.

• We recommend using public transit, rideshare, or carpooling when possible.

For the most accurate parking details, please contact the conference team or check with the venues directly.

Yes, exhibitors are encouraged to submit workshop proposals for future PYM conferences. However, for PYM 2025, all workshop sessions have already been finalized. If you're interested in presenting at a future event, please reach out to the conference team or watch for the next call for proposals.

The closest airport to the PYM 2025 Conference is Austin-Bergstrom International Airport (AUS).

• Distance to Conference Venues:
  • University United Methodist Church (UUMC) and Austin Seminary are located near the University of Texas campus, approximately 20–25 minutes by car from AUS.
  • Rideshare, taxi, and rental car options are readily available at the airport.

We recommend planning your arrival with enough time to check in and set up if you're exhibiting.

PYM is a casual and inclusive gathering. Attendees are encouraged to wear comfortable, weather-appropriate clothing that reflects their personality and allows them to move easily between venues. You’ll be walking between University United Methodist Church (UUMC) and Austin Seminary, so comfortable shoes are recommended.

Feel free to dress in a way that makes you feel confident and authentic—whether that’s jeans and a t-shirt, clerical attire, or something creative. Just be mindful of the professional and spiritual nature of some sessions, especially plenary gatherings.

Table linens or covers are not included with your exhibit fee. Exhibitors are encouraged to bring their own table coverings to enhance their display and maintain a professional appearance. If you have specific setup needs, feel free to contact the conference team at coordinator@progressiveym.org.